Vendor Catalog - Vendor Service

The Vendor Catalog page on the Vendor Service screen provides your organization the option to integrate the items a vendor offers into your procurement system as well as the number the vendor assigns to that item. As reordering is done most often by part number when it is available, the inclusion of this information from the vendor makes reordering inventory and the procurement process more efficient for your organization.

To search for catalog items on the Vendor Catalog page, follow the steps below:

  1. Go to Maintenance > new world ERP Suite > Procurement > Vendor Service.
    • If you are editing a vendor, locate and open an existing vendor record. Click the Edit button on the menu bar of the Catalog Vendor Service tab. By default, the window opens on the General page.
    • If you are creating a new vendor, click New. By default, the window opens on the General page.
  2. To open the page if needed, click the gray Vendor Catalog icon at the top of the Vendor page. When the page is open, the Vendor Catalog icon is in color .
  3. Select a specific Commodity Code to view those items for this vendor, or leave it blank to search on all commodity codes.
  4. Enter part or all of an Item description on which to search, or leave this box blank to return all items carried by this vendor. The description may contain up to 64 characters.
  5. Select a specific Manufacturer, or leave this box blank to return results for all manufacturers of the items returned. The list of manufacturers available for selection is maintained in Validation Set 76.
  6. Enter part or all of a Part Number on which to search, or leave this box blank to return all part numbers carried by this vendor. The value may contain 32 characters.
  7. Click Search. A list displays with the results of your search. The columns provide information regarding the items.
  8. To add a new item to the vendor catalog, click New. To edit a specific item, click the Item Description link of item or click Maintain Items. The Vendor Catalog Maintenance screen opens where you can maintain catalog items.

ClosedDelete a Catalog Item

If the vendor no longer offers a particular item, the item can be deleted from the catalog. To delete an item, follow the steps below:

  1. Run the search, if necessary, to populate the catalog list.
  2. Select the item to be deleted.
  3. Click Delete. You will see a confirmation message. Click OK to delete the item.

See Also

Mass Add Catalog Items

Maintain Catalog Items

Purchasing Cards